Deputy Director

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Founded in 2008, ProsperityME is a growing 501(c)(3) non-profit based in Portland, Maine. ProsperityME empowers, through education and counseling, members of refugee and immigrant communities to invest in themselves to build financial stability, careers, businesses and wealth. ProsperityME offers financial education services including financial literacy courses, one-on-one financial counseling and coaching. We also provide support for higher education, security deposit assistance for housing, small business counseling, and workforce development through partnerships with local businesses. ProsperityME’s services are open to all refugees, immigrants, asylees, and other individuals with low-income in Greater Portland and Lewiston/Auburn, Maine.

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GENERAL MANAGEMENT AND ADMINISTRATION:

• Communicate organizational goals and operational plans to all levels of the organization.

• Work with the ED on strategic planning, coordination, financial management and administrative operations of the organization’s programs and projects.

• Oversee and supervise the senior management team and human resources personnel.

• Oversee contract negotiations and ensure accurate record keeping.

• Oversee and procure all insurance policies and associated reporting.

• Initiate and oversee risk management and legal policies, letters of agreement, contracts, leases, etc., to ensure compliance.

• Supervise staff that manage/coordinate IT, operations, and administration.

• Direct office business operations, including monitoring and approval of vendor contracts, invoicing, purchasing, payments, checks, online or other receipts.

• Enhance and enforce all business operations policies and procedures, security, and safety procedures.

• Manage the organization in the absence of the Executive Director.

 

ACCOUNTING AND FINANCE:

• Implement, ensure compliance with, and document accounting policies and procedures and internal control systems.

• Track financial performance of programs to ensure alignment with organizational and grant budgets.

• Conduct monthly review of finances to prepare monthly funder allocations and monthly statements for Board and senior staff.

• Lead an annual budget process in coordination with ED and senior management.

• Prepare and provide project budgets and reports as needed to ensure compliance with grants.

• Supervise and work with PME’s bookkeeper and Finance committee.

• Oversee the annual external audit process.

• Assist and train directors to support successful oversight of grant and program financial reporting.

• Along with ED, serve as primary negotiator and interface with lending institutions, banks, benefit brokers, and vendors. As warranted, recommend changes and enhancements to these critical relationships.

• Provide information to the Board’s Executive Committee on financial operations and assist the Treasurer in presenting monthly, quarterly, and year-end reports to the Board.

• Prepare the annual 990, and any other Federal or State forms as required.

 

QUALIFICATIONS:

Required:

• Demonstrate success leading and managing the financial and business operations of a nonprofit organization.

• Minimum of seven+ years direct work experience in nonprofit administration, finance, leadership position leading general operations and /or finance function and budget management; knowledge of GAAP standards and fund accounting.

• Experience as a strategic thought partner with the ability to engage in creative, entrepreneurial thinking and to execute to operationalize strategies and new initiatives.

• Excellent analytical and abstract reasoning skills to translate non-profit financial information and data into insights and strategic recommendations aligned with organizational vision and mission; ability to measure non-profit financials and operational performance with numbers /data and social impact.

• Advanced knowledge, skills and direct experience working with Microsoft Office Suite, video conferencing software, Kindful, Apple OS, Box.com, and QuickBooks.

• High degree of integrity and dependability, with a strong attention to detail.

• Connection to PME’s mission and programs.

Preferred:

• Proven track record as an impactful leader, strategic thinker, team player and relationship builder.

• Demonstrate resourcefulness in setting priorities, proposing efficiencies, and guiding investment in people, systems, and facilities.

• Excellent supervision and people-management skills and a proven ability to mentor, motivate, and support through inclusive leadership practices and collaborative problem solving; able to maintain professional demeanor in a fast-paced environment.

• Maintain a positive, supportive, cooperative, proactive, can-do attitude in fulfilling the PME mission.

• Strong written and verbal communications skills.

• Ability to function well under pressure in a fast-paced environment, and work with a small team.

• Bachelor’s degree in finance, business, or related field.

Salary & Benefits: We offer a competitive salary and an outstanding benefits package including medical/dental, 401(k), short, long-term disability and life insurance and generous PTO.

Application Procedure: Interested persons should submit a letter of interest or cover letter, and resume to ProsperityME, P.O. Box 8013, Portland, ME 04104 or via email to Byron Bartlett, Director of Administration, at bbartlett@prosperityme.org No phone calls please.